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Archives Reference Policies and Procedures: Steps to Research Visit

Steps to Assisting Patrons

Archives and Special Collections (ASC) in the Library at Southeastern exists to procure, preserve, and promote access to rare books, personal papers, institutional records, Baptist materials and church records, and other unique sources of enduring historical value that can be used to better equip Southeastern Baptist Theological Seminary (SEBTS) students, faculty, and the broader research community to serve the Church and fulfill the Great Commission.

As evidenced in our mission statement, Archives Reference is access driven. Our resources are here to be used by patrons both inside and outside the Southeastern community. Follow these steps to provide efficient and productive assistance to patrons during a research visit in archives.

Step 1: Register Researcher

Step 1 Resources:

  • Archives registration
  • Researcher agreement
  • FASC researcher
  • Security policies

Step 2: Locate Archival Resources

Step 2 Resources:

  • Discovery Tools
  • Physical Location of Archival Materials

Step 3: Use Archival Resources

Step 3 Resources:

  • How to handle rare books
  • Duplication guidelines
    • Rare books 
    • Faculty Publications
    • How to scan to email
  • Classroom Use policy
  • Duplication policy, fee and delivery schedule
  • Publication and Commercial Use policy, fee and delivery schedule

Step 4: Record Resources

Step 4 Resources:

  • WMS

Step 5: Record Transaction

Step 5 Resources:

  • Ref. Analytics