The following stipulations govern the use of Archives and Special Collections in the Library at Southeastern Baptist Theological Seminary. While our collections are here to be used, these policies help us protect and preserve research materials for future generations.
Archival resources may be duplicated for personal research use as long as Archives staff determine that the media (paper, photograph, audiotape, CD, etc.) is stable and duplication will not result in damage to the original or information loss. The following stipulations apply to all duplication requests.
All applicable fees must be paid before the order will be processed and delivered.
Requests for permission to publish from Archives and Special Collections holdings (extensive quotes, transcriptions, copies of documents, photographs, or audiovisual resources, etc.) should be submitted in writing to the Archivist and Digital Collections Manager at email@example.com or the following mailing address:
Archivist and Digital Collections Manager
Library at Southeastern
114 N. Wingate Street
Wake Forest, NC 27587-2553
If permission to publish is granted, the person or organization requesting permission will be asked to fulfill the following requirements
A Commercial Use Fee will be charged in addition to any applicable duplication fees (see the Fee Schedule below) for all materials used in a for-profit publication or display. Commercial Use Fees do NOT apply to: Non-profit corporations (government agencies, churches, or organizations with 501(c)(3) IRS status); Accredited educational institutions; Non-profit museums and other historical agencies; Private scholars (when used for personal research, lectures, theses or dissertations); Non-profit academic presses or production companies; Home use; Local news media. Archives and Special Collections reserves the right to waive/negotiate fees or other requirements on an individual basis at the discretion of the Archivist and Digital Collections Manager. Such waiver of fees or obligations can be made only upon approval of written application to the Archivist.
$10.00 minimum charge will be applied to duplication requests received from offsite researchers with the exception of requests received from SEBTS administrators, faculty, and distance learning students. Offsite researchers are those who are not conducting onsite research in our archives and submit duplication requests by phone, mail, or email. Please note that most duplication requests from offsite researchers will be subject to Delivery and Order Processing Fees in addition to fees associated with duplication.
|Scans by Patron (Patron may scan to email or use a personal flash drive. Limited to legal size or smaller)
|Photographs by Patron (Patron must provide the camera. Flash may be prohibited)
|Photocopies by Patron (Limited to legal size or smaller)
|Photocopies or Scans by Archives Staff (Up to legal size)
|Oversized Photocopies or Scans by Archives Staff (Limited to tabloid/ledger size for photocopies and A2 size, 16.54" x 23.39", for maximum quality scans. Scans up to 18" x 25" may be made but the quality may not be optimal)
|Scans by Patrons (Patron may scan to email or use a personal flash drive. Limited to legal size or smaller and a maximum resolution of 300 DPI. Prints only)
|Photographs by Patrons (Patron must provide camera. Flash may be prohibited)
|Low Resolution Scans by Archives Staff (Low resolution for research use. No editing)
|High Resolution Scans by Archives Staff (High resolution for printing or publishing. Restorative editing)
|Unedited Audio Recordings (Track or side level files only. No edits)
|$15.00/reel, cassette, or CD
|Edited Audio Recordings (Unique content pieces on recording identified and separated. Sound quality checked and edited)
|$25.00/reel, cassette, or CD
|Moving Image Recordings (At present Archives Staff can only duplicate VHS tape and digital video content)
|$30.00/VHS or DVD
|Electronic delivery by email or cloud
|Patron Supplied Storage Media (CD, DVD, or Flash Drive)
|Archives Supplied Storage Media (CD or DVD)
|$2.00 per disc
|Media Mail Shipping and Handling for Print Materials or Storage Media (Approximately 2-8 business days)
|$3.00 (Free for SEBTS Distance Learning Students)
|Priority Mail Shipping and Handling for Print Materials or Storage Media (1-3 business days)
|$10.00 (Additional fees will apply to orders requiring containers larger than a Priority Mail Small Flat Rate Box.)
|Use of an image in a printed or online publication
|Use of an image, audio recording, or moving image in an audio, video, or film production
|$10.00/second used in the final production
|Exhibit/Display of an image in a commercial environment (restaurant, bank, office, etc.)
|$10.00 per image